2024 SSWS Packet Pick Up Instructions

WHAT YOU'LL BE DOING

If you are helping with bib distribution:

Runners have been assigned a bib number based on their estimated finish time. They received an email with their bib number, and they are supposed to bring that information with them. If they didn't bring it, you will have a kiosk available to you to assist them in looking it up.

As you check them in, have them verify all the information on the label on the back of the bib is correct. If something needs to be fixed, let your support person know so we can get it fixed so the results are accurate. Please make sure there is a corral number listed on the front of their bib. **The August race has sold out and there is no walk-up registration.

***SSWS Race #3 is also the August, LRC Membership Event with Mayday Ice Cream. On the label on the back of the bib, in the top right-hand corner it will say "LRC MEMBER". If you see this, please direct that participant to the Membership Committee to receive their ice-cream wristband.

If you are helping with shirt distribution (August only):

Runners get the shirt size they selected during registration.

Any shirt exchanges must be done after the race is over to see if a different size/style is available.

We are not able to hold shirts or any other personal gear during the race.

If you are helping with shirt exchange (August only):

After the race - any shirts not picked up prior to the race will be available for series entrants to exchange for another size. Any remaining shirts will be held for the September volunteer appreciation luncheon.

FRIDAY SPECIFIC

Bib pick up is Friday, August 9, 2024, from 4:00 PM-7:00 PM at Cleveland Heights Golf Course. As a volunteer, you should arrive by 3:30 PM to help set up. Feel free to bring a snack as you will be there awhile, or you can purchase something from the 1916 Pub located inside the clubhouse.

SATURDAY SPECIFIC

Registration should close at 6:45 AM so all runners can get to the start line on time. Anyone arriving after 7:00 AM after the the main group of runners has passed the finish line should have their bib number noted and directed to start the race where they stand and use the pedestrian path.

These runners will be given a start time = gun time and will not be eligible for awards. All bib numbers must be recorded - take a photo of their bib you don't have a pen and paper handy.

Bring your smile and patience. Race day is busy and often chaotic. Many of our runners will be nervous and anxious in as this is their first race, and we want them to have the best experience possible.

If you are able to stay after the registration is packed up, we can always use help at the runner celebration area making sure the coolers are stocked with water, the trashcans are being emptied, and runners are clearing walkways.

You may get asked a bunch of questions, so here are the most common FAQs. These will be covered in the race instructions to the runners as well, but some like to double-check. If it's not covered here, or as a group you don't know the answer, ask someone from the race planning committee for help.

What time does the race start?
The race starts at 7:00 AM. Runners should be making their way to the corrals by 6:45 AM. Lake Hollingsworth Dr will be closed at 6:30 AM.

Where is the start/finish line? Where are the corrals?
The race starts on Lake Hollingsworth Dr at the intersection with Jonila. This is about a 1/4 mile walk from the 0.0 markers on the path. There are 10 corrals between Jonila and Nevada.

Where should I park?
This is a neighborhood race, and there are only 50 spots near the finish. The closest parking will be on the streets, with parking lots available at Common Ground Park, Cleveland Heights Golf Course and Southgate Shopping Center.

Where are the restrooms?
The portalets are located in the grass to the east of the boat ramp.

What is the time delay between corrals?
There will be small delay between corrals so there is sufficient room for each corral as they funnel to a single lane.

Is there an awards ceremony?
Age group awards are handed out at the August race and will be based on the cumulative time across all three races.

Can I move to a different corral with a friend?
Yes, as long as the runners start in the highest number corral.

Can I run the race virtually?
No, this is an in-person event and there are no virtual options.